Business Services Coordinator

Fire and Emergency New Zealand

Business Services Coordinator

We have an exciting opportunity for a 4 month Fixed Term Business Services Coordinator to join our region headquarters team. Reporting to the Regional Business Services Manager, you’ll be part of a team committed to delivering outstanding administrative support services across a broad range of functions and services.

Responsibilities include performing a wide range of administration tasks such as:

  • Office management - maintaining office and stationary supplies, organising inwards and outwards mail, filing, and responding to general enquiries etc.
  • Volunteer administration and support services
  • Asset management – purchase orders, disposals, transfers, repairs and maintenance, contractor liaison, insurance claims etc.
  • Meeting management - room bookings, invitations, catering, travel, accommodation, agenda writing and minute taking etc.
  • Finance - banking, accounts payable and receivable, reporting etc.
  • Responding to Requests for Official Information
  • Business writing – letters, business cases, project briefs, report writing etc.
  • Diary and email management 
  • Project coordination and administration 
  • Event management
  • Corporate communications – newsletters, intranet, key messaging etc.

Specific skills we’re looking for include:

  • Knowledge of office procedures, systems and general administration functions
  • Top-notch computer literacy with full competency in the MS suite of applications
  • Superb communication skills - written, verbal and interpersonal

The successful candidate will:

  • Have wonderful customer service skills
  • Have a positive “can do” attitude 
  • Be a quick learner
  • Be solutions focused
  • Be comfortable in a highly dynamic and changing environment
  • Be methodical, process driven with excellent attention to detail 
  • Have the ability to work autonomously whilst maintaining a collaborative working style

How to apply

If this sounds like you, please apply now by download an application form and position description

For more information about this role please email louise.hunton@fireandemergency.nz 

Applications close: 5pm, Friday 15th February 2019